Release Notes
6.11
Mai 19, 2026
This release significantly advances ORCA with major improvements to invoice assembly, easybill integration, and a new domain-specific VAT engine. The POEM approval workflow now runs end-to-end in zeitgaist — including bulk actions, customer approval via email tokens, and an overhauled month- and POEM-locking concept. Account Management, Sales, and Back Office benefit from streamlined workflows and refined permissions; Human Resources gets a new historized Rates table that finally allows time-correct internal billing. Cross-tenant consistency, status handling, and PO/POP editability with existing financial elements have also been further improved.
Added
ORCA – Invoicing & easybill: Business Area - Purchase Orders - Invoices & Internal Administration - All Invoices: Invoice draft is now automatically created in the background when the "Create invoice" modal is opened, removing the explicit "Create invoice draft" step.
Added
ORCA – Invoicing & easybill: Business Area - Purchase Orders - Invoices: Service Period start/end is now automatically prefilled and recalculated whenever Financial Elements are added or removed. Manual override remains possible.
Added
ORCA – Invoicing & easybill: Business Area - Purchase Orders - Invoices: Invoice header now displays the customer Purchase Order number and transfers it to easybill. The internal offer number remains available as a separate field.
Added
ORCA – Invoicing & easybill: Business Area - Configuration - Revenue Accounts: Revenue accounts can now store multiple allowed VAT rates and are fully manageable in the frontend.
Added
ORCA – Invoicing & easybill: Business Area - Purchase Orders - Invoices: Introduced a new domain-specific VAT engine. VAT for time, travels, and receipts is now calculated based on country, VAT group (Organschaft), and VAT ID — no longer tied to the revenue account.
Added
ORCA – Invoicing & easybill: Business Area - Purchase Orders - Invoices: VAT rate validation - the calculated VAT rate is now validated against the rates allowed for the corresponding revenue account when a Financial Element is created.
Added
POEM Approval Workflow: Business Area - Purchase Orders - Approval: POEMs in PENDING APPROVAL can now be directly approved, disapproved (returned to the employee for correction), or marked as "Ongoing Approval" — the latter is informational only and does not block edits.
Added
POEM Approval Workflow: Business Area - Purchase Orders - Approval: Approval process can now be restarted from POEMs in READY TO INVOICE for late corrections. The POEM is moved back to PENDING APPROVAL or OPEN depending on the AM approval setting.
Added
POEM Approval Workflow: Business Area - Purchase Orders - Customer Approval: Customer approval can be triggered directly from the "Internally Approved" state. A unique approval token is embedded in the outgoing email so that the customer's reply can be safely matched back to the POEM.
Added
POEM Approval Workflow: Business Area - Purchase Orders - Customer Approval: Automatic processing of customer approval emails. Replies forwarded to the dedicated zeitgaist inbox are automatically detected, matched to the correct POEM(s), and the status is updated. The email is archived for traceability.
Added
POEM Approval Workflow: Business Area - Purchase Orders - Approval: Bulk editing of POEMs via the new "Actions" button. Only actions valid for all selected POEMs are offered in the dropdown.
Added
POEM Approval Workflow: Business Area - Purchase Orders - Approval: Invoicing month of a POEM can now be deferred to a later month (single or bulk), regardless of POEM status. The default on creation remains "delivery month + 1".
Added
POEM Approval Workflow: Business Area - Purchase Orders - Approval: Account Managers can now send a reminder to employees with OPEN POEMs directly from the kebab menu, nudging them to close the POEM and unblock the monthly closing flow.
Added
POEM Approval Workflow: Business Area - Accounts & Purchase Orders: New account-level fields for customer approval mode, approver data (name, salutation, language, email), and customer approval email wording. Values are automatically inherited by new POs but remain editable on PO level.
Added
Month & POEM Locking: Internal Administration - Month Locking: POEM unlocking is now restricted to valid combinations of POEM status and PO AM-approval setting. E.g. POEMs in Ready for Invoice or Closed can only be unlocked if the corresponding PO requires no AM approval.
Added
Month & POEM Locking: Internal Administration - Month Locking: Locking individual POEMs now validates open bookings on related Work Package Assignments — the same way the monthly closing does. Blockers are named concretely instead of a generic error.
Added
HR & Configuration: Configuration - Rates: Introduced a new historized Rates table. The previous "Positions & Reference Rates" table is split into Positions (master data) and Rates (financial rates with valid-from/valid-to). On change, the existing rate is automatically ended and a new one starts seamlessly. Internal billing now always picks the rate valid at the time of service — including retroactively.
Added
Business Area – Pricing & UI: Business Area - Work Assignments: Price recommendation 2.0 for cross-tenant resources. When creating a Work Package Assignment, users now pick the Pricing Case (Marge, Aufschlag, Reference Rate, BRO case) from a dropdown for full transparency over which pricing rule applies. Overrides require a mandatory comment. Rates are pulled from the new historized Rates table.
Fixed
ORCA – Invoicing & easybill: Business Area - Purchase Orders - Invoices: Invoice and POEM tables converted to utf8mb4. Special characters pasted from Word (e.g. narrow no-break spaces) no longer cause insert failures during invoice creation.
Fixed
ORCA – Invoicing & easybill: Business Area - Purchase Orders - Invoices: Aggregating Financial Elements no longer produces irregular quantities or unit prices on invoice line items.
Fixed
Bug Fixes: My Area - Receipts: The status of a receipt can now be changed again even if the month or the corresponding POEM is locked. The fields themselves remain read-only, consistent with the locking concept.
Fixed
Bug Fixes: Business Area - Purchase Orders - Approval: Workday Costs column in the PO approval table now consistently uses the client rate for employees with domain transfers, instead of incorrectly applying the subcontractor price.
Fixed
Bug Fixes: Business Area - Purchase Orders - POEM State Sync Across Domains: For Purchase Orders with resources from another domain (where a POEM exists twice — one per domain), cross-domain status sync now correctly stops at READY FOR INVOICE. Subsequent statuses (ONGOING INVOICING, PARTLY INVOICED, INVOICED) are no longer mirrored, since two independent invoicing processes start from that point.
Fixed
Bug Fixes: Business Area - Purchase Orders - Invoices: Net value for receipts is now correctly calculated by converting the gross amount via the associated tax rate — aligning approval tables and invoice line items with the existing Auslagennachweis logic.
Fixed
Bug Fixes: Notifications - Monthly Closing Email: All PDF performance records are now reliably attached to the automatic monthly closing email. In rare cases, attachments were missing even though the PDFs themselves were intact and downloadable from Internal Administration.
Updated
ORCA – Invoicing & easybill: Business Area - Purchase Orders - Performance Record (LWN): Performance records are now generated in the backend instead of via Jasper. The layout is still defined on the Purchase Order.
Updated
POEM Approval Workflow: Business Area - Purchase Orders: The PO field "Billing mode" was renamed to "Customer approval" to better reflect its purpose.
Updated
Month & POEM Locking: Internal Administration - Month Locking: POEM lock reworked. The former "Unlock/Lock month" button is now called "Edit / Bearbeiten" and has clear logic and visual feedback at both month and POEM level. A locked month automatically locks all contained POEMs; an open month allows POEM-specific locking and unlocking.
Updated
Month & POEM Locking: Internal Administration - "Waiting for Approval" tab: Temporarily hidden until the end-to-end Sales approval flow ships in a later release. Until then, please continue to use the existing AL list.
Updated
Business Area – Pricing & UI: Business Area - Purchase Orders - Order Key Figures: Added a new "Invoiced" column to the diagram and made the layout more compact, so diagram and month overview fit on one screen without scrolling.
Updated
Business Area – Pricing & UI: Business Area - Companies: The CMP_VAT_CODE field is now labeled "USt-IdNr." in the German UI (previously "Umsatzsteuernummer"). The English label remains "VAT code".
Improved
ORCA – Invoicing & easybill: Business Area - Purchase Orders - Invoices: Travel costs are now shown as a single invoice line item (1 piece, total amount, correct VAT) instead of multiple positions.
Improved
ORCA – Invoicing & easybill: Business Area - Purchase Orders - Invoices: Cost 1 and Cost 2 are now consistently propagated from the Financial Element through the invoice line item to easybill.
Improved
ORCA – Invoicing & easybill: Business Area - Purchase Orders - Invoices: Time entries in the invoice detail view are now sorted by date.
Improved
ORCA – Invoicing & easybill: Business Area - Purchase Orders - Invoices & easybill sync: Performance records (LWN) and other attachments are now reliably transferred to easybill and visible there — no more manual follow-up.
Improved
ORCA – Invoicing & easybill: Business Area - Purchase Orders - Invoices & easybill sync: Invoice addresses are now checked and synchronized to easybill before an invoice draft is synced, eliminating drafts referencing a missing address.
Improved
ORCA – Invoicing & easybill: Business Area - Purchase Orders - Invoices: Invoice line items remain visible when changing the service period in the assembly modal — no need to close and reopen.
Improved
POEM Approval Workflow: Business Area - Purchase Orders - Approval: Central POEM status logic. Status transitions now follow the PO approval rules consistently (AM approval, customer approval, invoiceability), so POEMs automatically land in the correct status when, e.g., the employee locks the month.
Improved
POEM Approval Workflow: Business Area & My Area - Locking: Times, travels, receipts, and Work Package Assignments are now automatically locked or set to restricted editing based on the POEM status. E.g. from PENDING APPROVAL onwards, the booking entries for the month are locked.
Improved
POEM Approval Workflow: Business Area - Purchase Orders & Project Order Positions: PO and POP fields remain editable within controlled limits once Financial Elements exist (e.g. PO end date, as long as all existing FEs remain time-covered and already incurred costs are not undercut).
Improved
Month & POEM Locking: Internal Administration - "Purchase Orders to be invoiced": Added per-column search and filter to speed up locating specific Purchase Orders.
Improved
Business Area – Pricing & UI: Business Area - Purchase Orders: A central endpoint now calculates the Purchase Order Month (POM) status from its associated POEM statuses, ensuring consistent aggregation across the application.
Removed
Business Area – Pricing & UI: Business Area - Accounts: The "Debitorenkonto" field has been removed from the UI. DATEV currently only processes the Financial Accounting ID at company level; the field will be reintroduced once proper account-level handling is built.
6.10
April 8, 2026
This release strengthens core functionality across all sections. The focus is on data quality, cross‑tenant consistency, improved approval workflows, and mistake-proof month‑locking processes. Account Managers, Back Office, and Human Resources benefit from clearer UI behavior, more reliable pricing logic, and improved handling of multi‑tenant edge cases. Permissions, status handling, and data consistency across tenants have also been improved.
In parallel, ORCA development continues with improvements to the invoicing and financial processing flow. This includes a more structured invoice assembly experience, expanded discount handling, clearer PO‑inherited invoice information, and internal overviews that support future automation and synchronization with easybill. These enhancements lay the groundwork for a more reliable, transparent, and configurable invoicing process across tenants.
Added
My Area - Time Tracking: Added a confirmation pop-up before locking a month, with personalized messages.
Added
Business Area - Purchase Orders: Added a new dropdown to define whether time, travel, and receipts require Account Manager approval.
Added
Business Area - Purchase Orders: Bug fix - fixed issue where status could not be updated due to inactive tenant copies being incorrectly validated.
Added
Business Area - Purchase Orders: POEM Status name alignment: Updated POEM status names and descriptions to match the original conceptual model.
Added
Business Area - Work Assignments: Added automatic internal price recommendation when creating Work Assignments for cross‑tenant resources. Only affecting b.brands at the moment.
Added
Business Area - Work Assignments: Improved the behavior of the billable section when creating a new Work Package Assignment: Closed by default when the tenant’s main company is selected; Open when any other company is selected.
Added
Business Area - Purchase Orders - Invoices & Internal Administration - All Invoices: Invoice Assembly Enhancements - Introduced a structured two‑box layout: Invoice Information (read‑only PO‑inherited data) & Invoice Details (editable fields such as invoice date and service period); Added support for payment target, PO currency, invoice template, and invoice text; All new fields are included in the easybill sync.
Added
Business Area - Purchase Orders - Invoices & Internal Administration - All Invoices: Discount Handling - Added discount indicators on POs (manual discount flag + free‑text field); Invoice assembly now supports: a) Total invoice discount (percentage or absolute), b) Per‑line‑item discounts, c) Adding dedicated discount line items, d)All discount data is included in the easybill sync.
Added
Internal Administration - Month Locking (POEMs): Added detailed confirmation dialogs for locking months (single or multiple employees).
Added
Human Resources - End Employment: Emails are now only sent to AMs/leaders when the user has relevant active or recently ended Work Assignments. Email sending is optional, with checkboxes for recipients.
Fixed
My Area - Time Tracking: Bugfix - Filters in the List view no longer reset after creating or editing entries. They remain active until the view or module is switched.
Fixed
Business Area - Purchase Orders: Budget Distribution - Added columns for Travel Costs and Total Costs.
Fixed
Business Area - Purchase Orders: Finance Team can now select one or multiple POEMs in state OPEN and set them to PENDING APPROVAL after the user month got closed.
Fixed
My Area - Travels: Bugfix - Travel times can be manually entered again; default times have also been corrected.
Fixed
Business Area - Work Assignments: Allowed creation of Work Assignments with zero budget limit and zero daily rate for internal tenant-transfer projects.
Fixed
Configuration: Introduced a new tenant‑configurable Reference Rate.
Fixed
Internal Administration: Added an “All Purchase Orders” section.
Fixed
Human Resources - Employee List Export: Added a new extended export with additional data categories for reporting and auditing.
Fixed
Human Resources - Rights&Permissions: 1) Restricted access to the “Invoices” tab to users with invoice assembly permissions. 2) Introduced dedicated permissions for Revenue Accounts instead of generic system admin rights. 3) Introduced dedicated permissions for Positions & Reference rates.
Updated
Internal Administration - Month Locking: Added confirmation pop-ups when locking months (single or multiple employees); Shows affected POs and POEMs, allowing selective locking; OPEN POEMs are automatically set to PENDING APPROVAL when locking is confirmed.
Improved
My Area - Time Tracking: Minor UI improvements in the calendar view to ease the time tracking process.
Improved
My Area - Time Tracking: Time Tracking now opens in the same view that was used with the last login (e.g. List – Day view, Calendar – Week view).
Improved
My Area - Time Tracking: Improved time dropdown logic in Time Tracking and Travel to avoid unexpected jumps.
Improved
My Area - Time Tracking: Improved clarity of the information message shown when selecting work packages with tenant transfer.
Improved
My Area - Time Tracking: When month closing fails due to issues in receipts, travels, or time entries, the system now shows the exact blocking dates (e.g. invoice date, refund month, or travel departure date). All relevant issues are displayed together in one message, making it easier to locate and resolve problematic entries.
Improved
Business Area - Purchase Orders: Bugfix - Fixed issue preventing PO status updates when tenant copies are inactive or closed.
Improved
Business Area - Purchase Orders: Non‑billable working days now correctly reflect the underlying duration in PO approvals
Improved
Business Area - Purchase Orders: List view “Budget used” percentage now shows both values certain for Purchase Orders depending on the budget-relevant & non-budget-relevant positions.
Improved
Business Area - Purchase Orders: Bug fix - Ensured non‑billable working days, travel costs, and receipts are displayed correctly in PO approval tables.
Improved
Business Area - Purchase Orders: Bug fix - Added missing Purchase Order documents in the Purchase Orders table.
Improved
Business Area - Work Assignments: Minor workflow improvements when creating new Work Assignments directly from related screens.
Improved
Business Area - Work Assignment: Ensures consistent behavior across all combinations (internal/external resources, billable/non‑billable, salary‑relevant, disabled transfer, etc.).
Improved
Internal Administration: Added an “All Invoices” section with three tabs: To Finalize (OPEN/DRAFT), To Send (READY TO SEND), Sent (SENT). It includes sorting, filtering, and actions such as edit/delete for eligible invoices. *Clicking on an invoice draft now opens a pop‑up allowing users to continue editing an existing draft or sending it to easybill.
6.9
März 10, 2026
This release focuses on data quality and usability in Time Tracking, Receipts, and Purchase Orders, plus list filter and document upload improvements in Central Bookings and the management of receipts in Internal Administration.
In parallel, the ORCA project takes a step forward, with the first features being developed: first invoice assembly prototype, automated creation of financial elements, configuration of revenue accounts, easybill data transfer and status synchronization, internal overviews for invoices and Purchase Orders.
The invoicing flow between zeitgaist and easybill, with automation, configuration options, and internal overviews is taking shape.
Added
Cool new feature! Business Area - Purchase Orders: Introduced a Monthly Overview that lets Account Managers see work performed and travels per month in a consolidated view. This supports filtering/sorting, highlights domain transfers, and lets Account Managers/Back Office/Sales download timesheets and expenses in bulk.
Added
ORCA Project - Integration & Data Transfer: Initial Customer/Account Transfer to easybill: Implemented a clean automatic transfer of data for Companies & Accounts from zeitgaist to easybill.
Added
ORCA Project - Integration & Data Transfer: Create & Update Invoice Drafts in easybill: zeitgaist can now create and update invoice drafts via the easybill API, allowing invoices prepared in ORCA to be pushed to easybill as drafts for finalization and sending.
Added
ORCA Project - Integration & Data Transfer: Sync Invoice Status Between easybill and zeitgaist: Implemented a two‑way status sync so that changes to invoice status in easybill are reflected in zeitgaist, keeping both systems aligned.
Added
ORCA Project - Integration & Data Transfer: Automated Status Updates When Invoices Are Cancelled: When an invoice is cancelled in easybill, the related status in zeitgaist is automatically updated, reducing manual follow‑up and the risk of mismatched states.
Added
ORCA Project - Invoice Assembly & Financial Elements Creation: First Prototype for Invoice Assembly: Introduced a first prototype for assembling invoices in ORCA, combining services, time entries, and configuration rules into structured invoice content that can be reviewed before sending to easybill.
Added
ORCA Project - Invoice Assembly & Financial Elements Creation: Automate Creation of Financial Events (FEs): Implemented automated creation of FEs from invoice‑relevant data. This reduces manual steps and ensures that revenue‑relevant actions are consistently captured.
Added
ORCA Project - Invoice Assembly & Financial Elements Creation: Create Multiple Invoice Line Items with Grouping: Users can now create multiple new invoice line items in one step, using grouping to combine related services into logical blocks (e.g., per project, work package, or period) for clearer invoices.
Added
ORCA Project - Invoice Assembly & Financial Elements Creation: Lock Editing Once a FE Is Created: Certain invoice‑related information is now locked from editing once a FE has been created, preventing accidental changes to data that has already been used for financial processing.
Added
ORCA Project - Configuration & Overviews: Configure Revenue Accounts & Validate Mappings: Added a UI section to configure revenue accounts and define mappings between services and accounts, including validation. This ensures that invoices post to the correct revenue accounts consistently.
Added
ORCA Project - Configuration & Overviews: Internal Administration – Invoice Overview: Introduced an Invoice Overview, giving a central view of invoices created via ORCA (status, amounts, links to Purchase Orders/easybill), supporting controlling and audit needs.
Added
ORCA Project - Configuration & Overviews: Internal Administration – Purchase Order Overview: Added a UI section to provide a consolidated list of Purchase Orders relevant for invoicing and monitoring in the ORCA context.
Added
ORCA Project - Configuration & Overviews: Business Area – Link New Work Assignments into ORCA Flow: Improved the creation of new Work Assignments in Business Area so they can be correctly used in the ORCA invoicing flow, ensuring that project work can be picked up for billing without extra manual steps.
Added
ORCA Project - Configuration & Overviews: Accounts – Billing Address Screen: Fixed persistence issues on the Billing Address screen for Accounts, ensuring that entered or updated address data is reliably saved and remains stable for invoicing.
Fixed
My Area - Time Tracking: Bug fix – Billable time entries, which had been manually adjusted to billable = 0 and became billable again when moved to different time slots/days, remain not billable and the reason is not deleted.
Fixed
Front Office / Internal Administration - All Receipts & Central Bookings: Bug fix - it is now possible again to add additional documents to an existing receipt.
Fixed
Configuration - Cities: Fixed several smaller configuration issues around Speseregion / travel regions (e.g., definitions, mapping, and edge cases), so travel region logic behaves consistently across tenants and use cases.
Updated
My Area - Receipts: Optimization of the automatic extraction.
Updated
Internal Administration - All Receipts: Optimization of automatic document extraction.
Improved
Front Office / Internal Administration - Central Bookings & All Receipts: List filters have been improved
Improved
Business Area - Purchase Orders: Bug fix - The document upload feature has been improved.
6.8
Februar 10, 2026
This release improves visibility and usability in the Business Area, enhances Time Tracking and Receipts in My Area, and adds several HR refinements for connected tenants, addresses, and employment-ending workflows. We also fix issues affecting LODAS export and holiday calculations.
We initiated the ORCA project with foundational database extensions to support invoicing data and took a first step toward integration with a third-party provider for (automated) invoice generation. The ORCA project is designed to streamline and automate approval and invoicing processes within zeitgaist
Added
My Area - Time Tracking: The calendar week view now shows the month together with the week and dates (and, where possible, in the day panel) to improve orientation.
Added
My Area - Receipts: Added a “Save as draft” functionality for receipts so users can store incomplete entries and finalize them later.
Added
Human Resources - Introduced a global “End employment” action that ends employment consistently across relevant modules, supporting cleaner and safer offboarding.
Added
ORCA Project - Service types tailored per client/tenant: Service types can now be configured per domain/tenant during setup. Each legal entity or client can use its own familiar service names and billing logic, reducing manual adjustments during invoicing.
Added
ORCA Project - Database foundations for invoice content and configuration data: We introduced a structured way to store invoice configuration data. We also set up a standard structure for invoice content, preparing us for more automated invoice generation and better reporting.
Added
ORCA Project - Accounts – automatic billing address from Company: When creating a new Account, the billing address is prefilled from the related Company (if available). This reduces manual typing, helps avoid errors on invoices, and keeps company and account data consistent.
Added
ORCA Project - Synchronization with easybill: Customer data is now kept in sync between zeitgaist and easybill. Changes in zeitgaist are reflected in easybill, reducing double maintenance and ensuring up‑to‑date customer information for invoicing.
Added
ORCA Project - Cleanup address for Companies and Accounts: For Companies, the “Adress” email field is now simply labeled “E‑mail”, and Billing Address uses a city dropdown and an email list with “Add new email,” with key fields mandatory. For Accounts, address entry now also uses a city dropdown and an email list, with the same mandatory‑field rules. This helps ensure cleaner, more complete address data for sending invoices, without changing any historical data.
Added
ORCA Project - Clear distinction between test and real customers: New customers created by ORCA receive an environment prefix, so test data cannot be confused with real customers. A development mode lets us test changes without sending any data to easybill, avoiding unwanted real invoices or updates.
Fixed
My Area - Time Tracking: Fixed drag‑and‑drop issues for time entries: durations can now be adjusted from both start and end, and selected time spans no longer get an extra 15 minutes added.
Fixed
My Area - Time Tracking: Fixed a bug where “Private appointment” entries could not be shortened; their start and end times can now be adjusted without deleting and recreating the booking.
Fixed
My Area - Travels: Fixed a bug where private start/end travels showed the employee's default city in the list view; private segments are now correctly hidden in both open and closed months, matching the travel detail view.
Fixed
Business Area - Companies: Fixed an issue where the 1st of the month could not be selected as the start date for a company↔company relation; all dates are now selectable.
Fixed
Business Area - Companies & Accounts: Shortened the underline of text input fields in Business Area → Companies and Accounts to improve visual alignment and overall readability.
Fixed
Business Area - Work Package Assignment: Changing a Work Assignment from a primary to a secondary resource (and vice versa), including across tenants, now correctly creates the required tenant transfer, so budgets and values are filled and editable as expected.
Fixed
Business Area - Work Package Assignments: Fixed an error that prevented saving new non‑billable internal Work Assignments (with 0 for Client/Subcontractor limits).
Fixed
Human Resources - Employment Information: Fixed bug where changes in work location could lead to inconsistencies in holiday entitlement and holiday display in My Area.
Fixed
Internal Administration - Nachweise/Reporting: LODAS Export: Fixed a bug in the LODAS export where the Payroll ID was not handled correctly. The generated .txt file now contains the correct IDs for payroll processing.
Updated
My Area - Travels: Updated the travel expense calculation so that start and end days are treated according to the 14‑hour VMA rules and trips spanning midnight are evaluated over their full duration, ensuring alignment with current travel expense regulations.
Updated
Business Area - Purchase Orders: Updated the time-tracking download options in Purchase Orders to align with actual usage and document formats (e.g. clearer labels and a streamlined selection).
Improved
My Area - Time Tracking: For multiple entries on the same day, the work location is prefilled from the first entry. If there are more than one work location in a day, prefill is disabled.
Improved
My Area - Time Sheet: The export dialog now only shows Purchase Orders that have time or travel entries in the selected month, reducing clutter and making the selection clearer.
Improved
Business Area - Accounts: Bug fixed - Account Managers can now see the Purchase Orders for the Accounts they are responsible for without any errors.
Improved
Business Are - Purchase Orders: The Purchase Order screen now shows the remaining budget and the date of the last change, giving more transparency for financial tracking.
Improved
Human Resources - Connected Tenants Tab: Refined the structure and behavior of the Connected Tenants tab to make it clearer and easier to use.
Improved
Human Resources - Master Data: HR master data now allows addresses to be selected from a dropdown (e.g., predefined company locations), reducing manual entry and potential errors.
Improved
Human Resources - Tenant Transfer of Resources: When employees are added to secondary (connected) tenants, Human Resources data in those tenants is now limited to only the relevant fields, with sensitive or misleading fields hidden, improving data cleanliness.
6.7
November 25, 2025
This release introduces major enhancements to the Business Area, smarter Human Resources lists and data improvements, a new LODAS payroll export and the possibility to hand in receipt documents by e-Mail. Also zeitgaist now offers a public REST API with a number of endpoints (Focus at this point: work time entry creation and update).
Added
My Area: Receipts can now be submitted via eMail. The extracted information will be stored as a draft in MyArea and can be saved as a full receipt.
Added
Business Area - Work Assignments: Introduced “one client price” as default; other price fields are still maintained in the database, with analogous behavior for bonus/transfer prices.
Added
Business Area - Work Assignments: Added comfort action to create a new Work Package directly from the Work Assignment screen.
Added
Business Area - Projects: Auto‑prefill the cost center when creating new Projects, based on project type (internal vs. client). Internal projects use a new classification. The value is editable, and defaults reapply if company/classification changes.
Added
Business Area - Companies: Added a company↔company relation module which enables to track relations like “partner”, “holding”, or “network”.
Added
Internal Administration - Reports/Export: New LODAS export (Germany) in Internal Administration → Reports → LODAS export; select refund month to generate the required .txt file for payroll.
Added
Central Bookings - Receipt month Master Lock: Central Booking receipts are again covered by the master lock; affected receipts are shown by type and receive updated refund dates when applicable.
Added
Public REST API - Creation of API keys through the front-end.
Added
Public REST API - GET/POST/PUT/DELETE Endpoint for worktime entries.
Added
Public REST API - GET endpoints for workplace, workpackage assignment, user, domain/tenant.
Added
Configuration - Mailbox processing: Added a summary page listing imported emails for receipts sent to receipts@zeitgaist.com / belege@zeitgaist.com.
Fixed
Feedback tool: Restored full functionality—text is editable; screenshot mode no longer crashes and can be annonymized emails are delivered.
Fixed
Business Area - Work Assignments (View screen): The transfer currency of the transfer price section has been corrected.
Fixed
Business Area - Purchase Orders: Validity end date “Infinity” bug has been solved.
Fixed
Human Resources - Employees → Connected Tenants: Added “Unlimited” checkbox.
Updated
Human Resources - Employees list: Usability updates—reordered filters, default to primary tenant, and revised radio‑button/date logic (Active today, Active in timeframe, Inactive today, All).
Improved
Business Area - Work Assignments: List view shows the single client price and single salary/transfer price; inline/bulk editing re‑enabled for key fields with validations.
Improved
Business Area - Work Assignments: Limits now validate and recalculate consistently. If the client or salary-relevant limit is set to 0, saving is blocked until that section is collapsed.
Improved
Business Area - Companies: “Add New Company” city dropdown is now sorted by configured order, supports free‑text search, and prefills city when determinable from the selected company.
Improved
Human Resources - Master Data (tenant-specific): Valid-from/Valid-to dates are now shown and managed like Employment History. The system auto-closes the previous record when a new one is introduced.
Improved
Internal Administration - Receipt lists: Status name changed to “To be corrected” across all lists.
Removed
Business Area - Purchase Orders: Budget checks are no longer performed for Purchase Order Positions marked “not budget‑check relevant.”
6.6
Oktober 21, 2025
This release delivers new features and usability improvements across Business Area, My Area, Internal Administration, Human Resources, API, and Notifications including numerous fixes that improve clarity and reliability. We are happy to inform you that this release contains the following improvements:
Added
Business Area - Work Assignments: Work Package Assignments: Added a “View” mode (via 3-dot menu and double‑click) that shows the exact values stored in the database with no front‑end recalculations (e.g. PO currency or bonus conversions). Switching to “Edit” runs the usual calculations.
Added
Business Area - Purchase Orders: You can now “View attachment” to open uploaded PDFs directly in a new tab/window. Lists for Purchase Orders/General Agreements include a sticky paperclip column that indicates attachments and links to the PO’s document section.
Added
My Area - Time Tracking: Mass re‑allocation of time entries to another Work Package from the list view. Multi‑select via left‑hand checkboxes (and “check all” respects active filters), with a re‑allocation dialog.
Added
My Area - Travels: Added copy/duplicate function in open months to speed up creating similar trips. The first page is prefilled, while page 2 uses the normal calculation logic without prefills.
Added
My Area - Travels: Added comment for reason/occasion on Travels (available on create/edit and visible in approvals).
Added
Internal Administration - All Receipts: The user who performed the last status change is now shown.
Added
Central Bookings: Added status selection directly to the Create Receipt dialog, prefilled with Approved, which can be changed directly in the receipt dialog.
Fixed
Business Area - Work Package Assignments: Fixed the Resource field copy‑paste bug that required pasting twice or created duplicate allocations; pasting now cleanly replaces the existing resource without first deleting it.
Fixed
Business Area - Work Assignments: Corrected the tooltip for “Distribute Available Budget” to clearly explain redistribution for salary/bonus‑relevant time. The checkbox/tooltip is visible for normal WPAs; it is not available for tenant‑transfer WPAs.
Fixed
Business Area - Accounts/Cost Centers: Resolved the save error when entering Account Manager share percentages with a comma decimal separator.
Fixed
My Area - Travels: Fixed the Private End issue that forced the return‑trip date to “today” and made it uneditable. Also ensured destination city and arrival date behave correctly.
Improved
My Area - Receipts: Added label status “To be corrected” for clarity for receipts with “Correction” status.
Improved
Internal Administration - All Receipts, Hospitality Receipts: Increased visibility of the limited comment field for “Bewirtete Personen / Hosted people”.
Improved
Internal Administration - Nachweise/Reporting: Fixed “Time Tracking per PO” report bug: Purchase Orders can be now found and filtered correctly, matching the behavior of the Time Tracking record tab and ensuring downloads work as expected.
6.5
Oktober 8, 2025
This release includes bug fixes and enhancements across Business Area, My Area, Internal Administration, Human Resources, Rights & Notifications, and Export & Reporting. The improvements aim to enhance usability, data accuracy, and system reliability. We are happy to inform you that this release contains the following improvements:
Added
My Area - Receipts: Refund receipts with usage date > 6 months are no longer allowed for submission.
Added
Internal Administration - Nachweise/Reporting: PDF Export Enhancements: Receipt PDF downloads now include a cover sheet and updated naming.
Added
Human Resources - Employees: Employee Master Data: now the validity of the data set can be defined by the user and is not defined by “created date” anymore – Employee information section will follow.
Added
Export & Reporting: Purchasing prices are now available in the record of the work package assignment of the principal tenant.
Fixed
My Area - Time Tracking: In Calendar/List view, the tab colors have been corrected, as they were reversed. The tab in view is now in white.
Fixed
Internal Administration - All Receipts: Receipts, whose refund date has been moved by Masterlock, can now be deleted if the target user month is open (If the receipt is automatically moved to a locked month, it cannot be deleted; if the receipt is automatically moved to an open month, can be deleted).
Fixed
Internal Administration - Nachwese/Reporting: Folder naming has been stabilized for all .zip files (activity reports and records, time sheets etc.) and they can be now effortlessly extracted and the .pdf contents opened.
Fixed
Notifications: Email dispatch now works correctly when a work assignment is deleted or reallocated to another user.
Updated
Central Bookings: Approval process: Front Office can edit/approve receipts in closed months.
Updated
Export & Reporting: Database updates: Replaced CCD_CODE_ID with lkp_cnt_country in dim_csc.
Improved
Business Area - Work Assignments: Improved validation logic for Company and Account codes, applicable only when a Work Package Assignment triggers the Tenant Transfer flow (via Work Assignments) and also applies when creating and editing an Account.
Improved
Business Area - Work Assignments: Extended visibility for Work Assignments to disciplinary and professional leadership: All Work Assignments (future, present and from the past) are now visible for direct and professional leadership. This includes transitive leadership levels.
Improved
Notifications: Month Closing Emails Improvements: Users now receive one consolidated month-closing email confirmation with all relevant documents across tenants.
Improved
Notifications: Month Closing Reminder Emails Improvements: preferred language, only for primary tenant, improved formatting.
Improved
Notifications: Absence Requests Email Confirmation: they now include the person who made the request (create, edit, delete) and the comment.
Improved
Export & Reporting: ISMS Compliance: Email dispatch for performance records now meets ISMS requirements
6.4
August 27, 2025
This release focuses on improving reliability, user experience, and data handling across Business Area, My Area and Internal Administration. Bugs have been fixed in the release and optimizations for Account Managers and Back Office have been implemented. We are happy to inform you that this release contains the following improvements:
Added
Business Area - Work Assignments: Department Leads (which includes more than one organizational level (e.g. Domain lead)) can now see the Work Package Assignment of their direct reports as well as the direct reports of their direct reports
Added
Business Area - Work Assignments: Professional leader can now also see the work package assignment of their professional reports
Added
Internal Administration - Nachweise/Reporting: PoC: DATEV accounting software export functionality introduced for refund receipts - the receipts can be allocated to bookings.
Added
Internal Administration - Nachweise/Reporting: Receipts can now be sent to a NEW mailbox “receipts@zeitgaist.com” / belege@zeitgaist.com for background handling.
Fixed
Business Area - Work Assignments: Bug fix: Work Assignment screen now correctly displays information for “budget check relevant” entries
Fixed
Business Area - Work Assignments: Pressing Enter in Work Package dialog no longer closes the window (could have led to changes not being saved)
Fixed
My Area - Time Tracking: Bug fix: With special rights, budget deduction now works correctly when time entries are created.
Fixed
Internal Administration - Receipts: Tip and Hospitality receipts now receive consistent refund dates when the usage date is changed.
Fixed
Export & Processing: Stackable documents have been exported from the database
Updated
Business Area - Work Assignments: New values integrated into Work Assignment list view for better overview (Bonus limit and Contractor limit are now displayed separately)
Updated
Business Area - Work Assignments: Validation updated to respect the 1% limit for Resource Allocation max amount > POR/P
Improved
My Area - Travels: Work Package dropdown enhanced for better usability: Tenant Transfer Work packages are colored in red; Purchase Order (BAN), Account and Customer are visible. Further fields are available for the search (e.g. project, 5-digit reference number)
6.3
August 12, 2025
This release introduces a wide range of enhancements and bug fixes across Business Area, Internal Administration, My Area, Human Resources, and Front Office. The focus is on improving usability, transparency, and flexibility in key workflows. We are happy to inform you that this release contains the following improvements:
Added
Business Area - Work Assignments: Cost Center selection enabled for Account Managers when creating/editing WPAs.
Added
Business Area - Work Assignment: New “Bonus Rate” area for primary-tenant resources.
Added
Business Area - Purchase Orders: Display of LNW download components from IA.
Added
Business Area - Purchase Orders: New values added for travel cost handling.
Added
Business Area - Projects: Reintroduced “area” and implemented a city input screen.
Added
Internal Administration - Receipts: Refund-rejected receipts are now editable by users.
Added
Internal Administration - Receipts: Display of Copy vs. Original info extended on receipts.
Added
Central Bookings: Approval of FO receipts now possible in FO section.
Added
My Area - Time Tracking: Full location dropdown now shown when clicking into location field.
Added
My Area - Time Tracking: New “flag” added to time entries where users intentionally change billable hours, with mandatory comment.
Added
My Area - Time Tracking: Display of “Total Refund” in receipts for open months
Added
Human Resources - Absences: Introduction of new permissions
Added
Budget Check: Extended to GU tenant team budgets.
Added
Budget Check: Subsequent allocation of invoiced time supported if more budget is distributed.
Fixed
Business Area - Purchase Orders: Bug fix: Search after BAN number now works correctly.
Fixed
Internal Administration - Receipts: List view now correctly distinguishes between 0% Tax and “null” Tax (e.g., private car).
Fixed
Internal Administration - Month Locking: Bug fix for filter behavior.
Fixed
My Area - Time Tracking: Bug fix for drag & drop editing/moving of time entries.
Fixed
My Area - Travels: Bug fix for travel times at 23:59 affecting billable hours.
Fixed
Human Resources - Absences: Bug fix for URL copy-paste across tenants showing incorrect data.
Fixed
Human Resources - Absences: Last name field handling improved in HR Absences.
Updated
Business Area - Work Assignment: Configurable limit handling: WPAs can exceed limits within admin-defined thresholds; validations allow controlled overallocation.
Updated
Business Area - Purchase Orders: PO currency is now changeable.
Updated
Business Area - Projects: Language field is no longer mandatory in projects; a warning is shown if left empty.
Updated
Central Bookings: Receipts are now shown based on booking/usage date month instead of invoice month.
Improved
Business Area - Work Assignment: New UI and front end with improved budget distribution; resource allocation now shows both percentages and absolute units.
Improved
Business Area - Projects: Improved dropdown behavior with direct type-in search for users.
Improved
Internal Administration - Receipts: Master Lock Receipts: Only refund receipts are shown in the “sum” of affected receipts.
Removed
Budget Check: Unnecessary currency conversion removed.
6.2
Juni 12, 2025
This deployment brings several improvements and bug fixes across Business Area, Internal Administration and My Area.
We are happy to inform you that this release contains the following improvements:
Added
New permissions implemented for creating WPAs for secondary resources.
Added
Warning messages introduced for unusual values in daily/hourly rates (customer and purchase price).
Added
Purchase Orders: - The unit “item/piece” has been reintroduced
Fixed
It is possible again to create a tenant transfer WPA for purchase orders with a value in the contractual basis field.
Improved
Business Area - General visibility enhanced by disciplinary leadership (each leader is able to see all WPAs of their team members)
Improved
Business Area - Transparency improvements on creation and modification of items across the platform by introducing “View Audit Info” icon.
Improved
Unit handling and naming conventions improved
6.1
April 8, 2025
This release delivers new features in MyArea, Internal Administration and Business Area and fixes several Bugs.
Added
Internal Admin- tax rate is prefilled for in receipts dialog when receipt country differs from tenant country
Added
Internal Admin - validity of "Pendlerklassifizierung" is reflected in all receipts
Updated
Release Notes - new design and URL
Improved
My Area- time entries only possible in own tenant (except billable)
Improved
My Area- enhanced display of break times, half day vacation and public holidays
Improved
HR - break times are displayed in the weekly view
Improved
Internal Admin - renaming of "Abrechnungskommentar" to "Abrechnungskommentar Kunde"
Improved
Internal Admin - approval status is shown fully in dropdown
Improved
Internal Admin- no sending month closing Emails when month closing through receipt dialogue in IA
Improved
Business Area - It is now possible to select a different cost centre for the project than for the order in the resource allocation.
Improved
Business Area- The assignment of rights for account managers now also applies to project managers (you can see all companies, cost centres, resource allocations for which you are entered as a project manager (or deputy))
Improved
Business Area - The list of resource allocations can now be filtered to salary-relevant and billable